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HUBS

Harvard University Budgeting System (HUBS) is a set of web-based Oracle Hyperion Planning applications used for budget data entry, estimates, annotations, reporting, and submission associated with the annual budget and planning cycles.

Business Expense Reimbursements Policy

This policy establishes when Harvard will pay for non-travel business expenses of any individuals conducting business on the University’s behalf.

Honoraria and Reimbursements for Foreign Nationals

This policy outlines the circumstances in which the University can provide compensation to or pay for the travel expenses of guest speakers who are foreign nationals, and describes the associated tax implications.

Travel Policy

This policy establishes how Harvard University will reimburse individuals for travel expenses incurred conducting University business. Includes appendices for transportation, lodging, meals, entertainment, and combined personal and business travel.

Financial Systems Access

This policy establishes under what circumstances individuals can access University-wide financial systems.

Tax Withholding Allowance Certificate (IRS Form W-4)

Authorize Harvard to change your federal withholding exemptions and additional income tax withholdings.

W9: Request for taxpayer ID number and certification

Provide Harvard's taxpayer ID number to a requestor.

I-9 Form (Employment Eligibility Verification)

Verify Employment eligibility and proof of identity documentation for U.S. citizens and non-citizens prior to hiring

Direct Deposit Form

Start or stop direct deposit of all Harvard payments and reimbursements to one checking or savings account.

PCard Application Form

Apply for a Harvard purchasing card.

Missing Receipt Affidavit

Request a reimbursement when no receipt is available.

Buy-to-Pay Non-Employee Reimbursement Form

Use this form for students or non-employees requesting reimbursement for expenses incurred while completing official Harvard business.